It has been a while since my last post. The Christmas holidays soon gave way to January; February came and went in a blur; and here we are. Time flies – whether you’re having fun or not. (And particularly when you’re coming up against a deadline, whether for your PhD or a journal publication.)
I also made the decision that I wouldn’t post merely for the sake of posting. There is far too much nonsense populating the internet already without me adding to it. For the past several weeks I haven’t felt like I had anything worthwhile to say.
…And then Marissa Mayer (the CEO of Yahoo) announced that Yahoo employees would no longer be allowed to work from home.
For many PhD students, working from home is not so much a choice as an inevitability. When I was completing my PhD, office space was at a premium. Those with teaching responsibilities had priority, but with three of us sharing a tiny room containing two desks, the only time I set foot in that cubbyhole was during my office hour. I could be wrong, but I suspect that my experience was not all that unusual. I had a friend at a different university who even held her office hour in a coffee shop.
So, given that many of us work from home – for lack of an office or otherwise – how can we make sure that we work from home effectively?
The decision at Yahoo has prompted a fair bit of discussion on this topic. The Guardian, for instance, recently posted 5 “Golden Rules” of working from home. I found two of these particularly relevant to my experience of writing a PhD thesis from home.
The first golden rule is to “make a sacred space.” Even if you aren’t going in to the office every day, it is still a good idea to have a dedicated workspace. Easier said than done, you might be thinking. Few PhD candidates that I’ve known have had a spare room that could be converted into a home office. Odds are, you’re probably living in a shared house or, like me, in a studio apartment. Even in cramped conditions, it is still possible to carve out a little corner for your regular workspace.
The other option is to adopt a coffee shop. I wrote my entire Masters dissertation and the better part of my PhD thesis at Starbucks. I would aim to be there by 9:30am and would often stay until 3 or 4 o’clock in the afternoon. Whenever possible, I would sit in the same spot. Whether at home or in a coffee shop or someplace else, your sacred workspace should be somewhere that you actually like to be. You’re unlikely to be at your most productive in an environment that you hate (like my 3 person, 2 desk cubbyhole of an office). I’ve yet to find a coffee shop in Brisbane where I can work as effectively as I did in York. Now when I work from home, my sacred space is my kitchen table.
The second golden rule is to “go on a digital diet.” For many of us, checking our email (or facebook or twitter) has become a compulsion. The internet can be particularly seductive when you’re meant to be writing a thesis chapter. Pausing to check a reference on the electronic library catalogue is the first step down the slippery slope to online procrastination.
The Guardian rules suggest rationing your time spent online, using an internet blocker if necessary. I’ve found that it is best if I get up and start writing as soon as possible. If I can get from the bedroom to the kitchen table without doing anything other than brushing my teeth and making a cup of coffee, it will be a good writing day. By contrast, if I check my email first thing in the morning (which, coincidentally, generally happens on days that I’m in the office), I almost inevitably end up succumbing to the various other demands on my time and am lucky if I get any writing done at all.
As in all things, moderation is key. And, for me, the key to cutting down on digital distractions is to implement a working-from-home routine that cuts out those distractions altogether for at least four hours. If I need to check an obscure reference or follow up on a particularly relevant journal article, I make a note of it and do all of my checking in the afternoon.
We all work differently – the main thing is to get the work done. As a PhD candidate, you have the luxury of setting your own hours and maintaining your own schedule, but you should still be putting in full days. Establishing some rules of working from home for yourself can make the difference between a drafted thesis chapter and a whole lot of lost time.