Writing a Good PhD Proposal – Some Guidelines by Dr. Audra Mitchell, University of York

(For more on how to write a good PhD proposal, click here)

What is a PhD proposal?

A PhD proposal is a an outline of your proposed project that is designed to

–          Define a clear question and approach to answering it

–          Highlight its originality and/or significance

–          Explain how it adds to, develops (or challenges) existing literature in the field

–          Persuade potential supervisors and/or funders of the importance of the work, and why you are the right person to undertake it

Research proposals may vary in length, so it is important to check with the department(s) to which you are applying to check word limits and guidelines. Generally speaking, a proposal should be around 3,000 words which you write as part of the application process.

What is the research proposal for?

Potential supervisors, admissions tutors and/or funders use research proposals to assess the quality and originality of your ideas, your skills in critical thinking and the feasibility of the research project. Please bear in mind that PhD programmes in the UK are designed to be completed in three years (full time) or six years (part time). Think very carefully about the scope of your research and be prepared to explain how you will complete it within this timeframe.

Research proposals are also used to assess your expertise in the area in which you want to conduct research, you knowledge of the existing literature (and how your project will enhance it). Moreover, they are used to assess and assign appropriate supervision teams. If you are interested in the work of a particular potential supervisor – and especially if you have discussed your work with this person – be sure to mention this in your proposal. We encourage you strongly to identify a prospective supervisor and get in touch with them to discuss your proposal informally BEFORE making a formal application, to ensure it is of mutual interest and to gain input on the design, scope and feasibility of your project. Remember, however, that it may not be possible to guarantee that you are supervised by a specific academic.

Crucially, it is also an opportunity for you to communicate your passion in the subject area and to make a persuasive argument about what your project can accomplish. Although the proposal should include an outline, it should also be approached as a persuasive essay – that is, as an opportunity to establish the attention of readers and convince them of the importance of your project.

Is the research proposal ‘set in stone’?

No. Good PhD proposals evolve as the work progresses. It is normal for students to refine their original proposal in light of detailed literature reviews, further consideration of research approaches and comments received from the supervisors (and other academic staff). It is useful to view your proposal as an initial outline rather than a summary of the ‘final product’.

Structuring a Research Proposal

Please check carefully with each department to find out whether a specific template is provided or required. In general, however, the following elements are crucial in a good research proposal:

Title

This can change, but make sure to include important ‘key words’ that will relate your proposal to relevant potential supervisors, funding schemes and so on. Make sure that your title goes beyond simply describing the subject matter – it should give an indication of your approach or key questions.

2. Overview of the research

In this section you should provide a short overview of your research and where it fits within the existing academic discourses, debates or literature. Be as specific as possible in identifying influences or debates you wish to engage with, but try not to get lead astray into a long exegesis of specific sources. Rather, the point is to sketch out the context into which your work will fit.

You should also use this section to make links between your research and the existing strengths of the department to which you are applying. Visit appropriate websites to find out about existing research taking place in the department and how your project can complement this.

If applying to multiple departments, be sure to tailor a unique proposal to each department – readers can tell if a proposal has been produced for ‘mass consumption’!

Be sure to establish a solid and convincing framework for your research in this section. This should include:

–  research questions (usually, 1-3 should suffice) and the reason for asking them

– the major approach(es) you will take (conceptual, theoretical, empirical and normative, as appropriate) and rationale

– significance of the research (in academic and, if appropriate, other fields)

3. Positioning of the research (approx. 900 words)

This section should discuss the texts which you believe are most important to the project, demonstrate your understanding of the research issues, and identify existing gaps (both theoretical and practical) that the research is intended to address. This section is intended to ‘sign-post’ and contextualize your research questions, not to provide a detailed analysis of existing debates.

Research design & methodology (approx. 900 words).

This section should lay out, in clear terms, the way in which you will structure your research and the specific methods you will use. Research design should include (but is not limited to):

–          The parameters of the research (ie the definition of the subject matter)

–          A discussion of the overall approach (e.g. is it solely theoretical, or does it involve primary/empirical research) and your rationale for adopting this approach

–          Specific aims and objectives (e.g. ‘complete 20 interviews with members of group x’)

–          A brief discussion of the timeline for achieving this

A well developed methodology section is crucial, particularly if you intend to conduct significant empirical research. Be sure to include specific techniques, not just your general approach. This should include: kinds of resources consulted;  methods for collecting and analyzing data; specific techniques (ie statistical analysis; semi-structured interviewing; participant observation); and (brief) rationale for adopting these methods.

References

Your references should provide the reader with a good sense of your grasp on the literature and how you can contribute to it. Be sure to reference texts and resources that you think will play a large role in your analysis. Remember that this is not simply a bibliography listing ‘everything written on the subject’. Rather, it should show critical reflection in the selection of appropriate texts.

Possible pitfalls

Quite often, students who fit the minimum entrance criteria fail to be accepted as PhD candidates as a result of weaknesses in the research proposal. To avoid this, keep the following advice in mind:

  • Make sure that your research idea, question or problem is very clearly stated, persuasive and addresses a demonstrable gap in the existing literature. Put time into formulating the questions- in the early stages of a project, they can be as important as the projected results.
  • Make sure that you have researched the departments to which you are applying to ensure that there are staff interested in your subject area and available to supervise your project. As mentioned above it is strongly advised that you contact potential supervisors in advance, and provide them with a polished version of your proposal for comment.
  • Make sure that your proposal is well structured. Poorly formed or rambling proposals indicate that the proposed project may suffer the same fate.
  • Ensure that the scope of your project is reasonable, and remember that there are significant limits to the size and complexity of a project that can be completed and written up in three years. We will be assessing proposals not only for their intellectual ambition and significance, but also for the likelihood that the candidate can complete this project.
  • Make sure that your passion for the subject matter shines through in the structure and arguments presented within your proposal. Remember that we may not be experts in your field – it is up to you to make your project and subject matter engaging to your readers!

(For more on how to write a good PhD proposalclick here)

The following books are widely available from bookshops and libraries and may help in preparing your research proposal (as well as in doing your research degree):

Bell, J. (1999): Doing Your Research Project: A Guide for First-time Researchers in Education & Social Science, (Oxford University Press, Oxford).

Baxter, L, Hughes, C. and Tight, M. (2001): How to Research, (Open University Press, Milton Keynes).

Cryer, P. (2000): The Research Student’s Guide to Success, (Open University, Milton Keynes).

Delamont, S., Atkinson, P. and Parry, O. (1997): Supervising the PhD, (Open University Press, Milton Keynes).

Philips, E. and Pugh, D. (2005): How to get a PhD: A Handbook for Students and their Supervisors, (Open University Press, Milton Keynes).

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13 responses to “Writing a Good PhD Proposal – Some Guidelines by Dr. Audra Mitchell, University of York

  1. positivephdprose

    Hi Audra

    I found this post really useful. I am writing my proposal for a PHD in psychology and I was looking for tips on how to make it more structured and persuasive, so your post came at an opportune time.

  2. Benjamin Ofosu-Koranteng

    This is extremely helpful. Thanks you

  3. Hi Dr. Audra

    I found your words really helpful. I am writing a research synopsis for my Ph.D. Hope I get through the process.

  4. This is a master piece. It has certainly helped a great deal in terms of structuring my Phd proposal. Thanks!

  5. Pingback: Another Perspective on What Makes a Good PhD Proposal | One Hundred Thousand Words

  6. Thank you, this is probably the best document on this topic!

  7. Having benefitted from your guidance, I am optimistic my PhD proposal be successfully approved.

    Bode

  8. muhammad hamayun

    any body plz help me to write a proposal for mphil leading to phd….. my proposal on the topic of regression model.

  9. EMMANUEL NANSEN CHAYO

    I couldn`t have been more fortunate than this. Am really grateful to you Dr Audra.

  10. ardiyan soekarno pawirahardja

    Hi Dr Audra, your page is Just like an oase in the middle of desert. Helpful advice. Thank You and
    God Bless You

  11. Great advice!!!!!!!!!!!!!!!!!!!

  12. Mulima idi mato

    Good guide for us writing proposal.

  13. Chandramallika Deuri

    Thank you sir! it will help me a lot!

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